2014 -- S 2846

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LC005313

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     STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2014

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A N   A C T

RELATING TO ELECTIONS -- MAIL BALLOTS

     Introduced By: Senators McCaffrey, and Goodwin

     Date Introduced: April 03, 2014

     Referred To: Senate Judiciary

     (Board of Elections)

It is enacted by the General Assembly as follows:

     SECTION 1. Section 17-20-26 of the General Laws in Chapter 17-20 entitled "Mail

Ballots" is hereby amended to read as follows:

     17-20-26. Opening and counting of ballots. -- (a) (1) Beginning prior to and continuing

on election day the state board, upon receipt of mail ballots, shall keep the ballots in a safe and

secure place which shall be separate and apart from the general public area, and shall:

      (i) Open the outer envelope and attach the matching ballot application to the inner

certifying envelope;

      (ii) Beginning fourteen (14) days prior to and continuing on election day, proceed to

certify the mail ballots.

      (2) Notice of these sessions shall be given to the public by announcements in newspapers

of general circulation published posted on the public meetings website of the secretary of state at

least twenty-four (24) hours before the commencing of any session. All candidates for state and

federal office, as well as all state party chairpersons, shall be given notice by telephone or

otherwise of the day on which ballots effecting that each candidate's district will be certified;

provided, that failure to effect the notice shall in no way invalidate the ballots.

      (b) This processing shall be done within a railed space in the room in which it takes

place, and the board shall admit within the railed space, in accordance with those rules that the

board shall adopt, to witness the processing and certification of the ballots, the interested voter or

the voter's representative, the candidates, or at least one representative of each candidate for

whom votes are at the time being processed, and an equal number of representatives of each

political party. These representatives shall be authorized in writing by the voter, the candidate, or

the chairperson of the state committee of the political party, respectively, as the case may be. The

board shall also, in accordance with these rules, admit representatives of the press and

newscasting agencies and any other persons that it deems proper.

      (c) At these sessions, and before certifying any ballot, the state board shall:

      (1) Determine the city or town, in which the voter cast his or her ballot and classify

accordingly; and

      (2) Compare the name, residence, and signature of the voter with the name, residence,

and signature on the ballot application for mail ballots and satisfy itself that both signatures are

identical.

      (d) If upon completion of the certification of a mail ballot no objection has been raised

against the certification of the ballot, the outer envelope shall be discarded. However, if an

objection has been raised that entails further consideration and determination by the board, the

outer envelope shall remain attached to the certifying inner envelope for identification purposes.

      (e) The board shall establish guidelines setting forth the grounds for challenging the

certification of mail ballots. These guidelines shall recognize that if a ballot can be reasonably

identified to be that of the voter it purports to be, and if it can reasonably be determined that the

voter was eligible to vote by mail ballot and if the requirements of section 17-20-2.1 were

complied with, it should not be subject to frivolous or technical challenge. The burden of proof in

challenging a mail ballot as not obtained and/or cast in conformance with this chapter is on the

person challenging the ballot. Once the irregularity is shown, the burden of proof shall shift to the

person defending the ballot to demonstrate that it is the ballot of the voter it purports to be, that

the voter was eligible to vote by mail ballot, and that all of the applicable requirements of section

17-20-2.1 were complied with. The guidelines shall be adopted at a public meeting of the board

and shall be made available prior to the start of the certification process for mail ballots.

      (f)(e) After processing and certification of the mail ballots, they shall be separated in

packages in accordance with their respective cities and towns, in the presence of the board and all

other interested parties. Thereupon, in each instance the board shall open the enclosing envelope,

and without looking at the votes cast on the enclosed ballot, shall remove the ballot from the

envelope. The state board shall proceed to count the ballots on election day through the use of a

central count optical scan unit with the same effect as if the ballots had been cast by the electors

in open town or district meetings.

      (g)(f) When a local election is held at a time other than in conjunction with a statewide

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election, the state board, after the processing and certification of the mail ballots cast in the local

election, shall package the local ballots to be promptly delivered in sealed packages, bearing upon

the seals the signatures of the members of the board, to the appropriate local board which shall

[a]thereupon proceed to count the ballots in the same manner and with the same effect as state

mail ballots are counted by the state board.

      (h)(g) When a local election is held in New Shoreham at a time other than in conjunction

with a statewide election, the state board, after the processing and certification of the mail ballots

cast in the local election, shall have the authority to count the ballots in the same manner and with

the same effect as state mail ballots are counted by the state board in a statewide election. Once

the ballots are counted, the results shall be sent via facsimile to the local board in New Shoreham.

     SECTION 2. This act shall take effect upon passage.

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N   A C T

RELATING TO ELECTIONS -- MAIL BALLOTS

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     This act would allow the board of elections to post notice of its meetings to process mail

ballots on the secretary of state's open meetings website, instead of by newspaper publication, and

would make several other technical changes to conform to present law on mail ballots.

     This act would take effect upon passage.

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