2016 -- H 8069

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LC005673

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     STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2016

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A N   A C T

RELATING TO STATE AFFAIRS AND GOVERNMENT -- DEPARTMENT OF CHILDREN,

YOUTH AND FAMILIES

     Introduced By: Representatives Ruggiero, McNamara, Tanzi, Carson, and McKiernan

     Date Introduced: April 13, 2016

     Referred To: House Health, Education & Welfare

     It is enacted by the General Assembly as follows:

     SECTION 1. Section 42-72-8 of the General Laws in Chapter 42-72 entitled "Department

of Children, Youth, and Families" is hereby amended to read as follows:

     42-72-8. Confidentiality of records. -- (a) Any records of the department pertaining to

children and their families in need of service pursuant to the provisions of this chapter; or for

whom an application for services has been made, shall be confidential and only disclosed as

provided by law.

      (b) Records may be disclosed when necessary:

      (1) To individuals, or public or private agencies engaged in medical, psychological or

psychiatric diagnosis or treatment or education of the person under the supervision of the

department;

      (2) To individuals or public or private agencies for the purposes of temporary or

permanent placement of the person, and when the director determines that the disclosure is

needed to accomplish that placement including any and all health care information obtained by

the department in accordance with the provisions of chapter 5-37.3 of the general laws and

applicable federal laws and regulations;

      (3) When the director determines that there is a risk of physical injury by the person to

himself or herself or others, and that disclosure of the records is necessary to reduce that risk;

      (4) To the family court including periodic reports regarding the care and treatment of

children; provided, that if a child is represented by a guardian ad litem or attorney, a copy of the

family court report will be made available to the guardian ad litem or attorney prior to its

submission;

      (5) To inform any person who made a report of child abuse or neglect pursuant to § 40-

11-3, whether services have been provided the child as a result of the report; provided, however,

that no facts or information shall be released pursuant to this subsection other than the fact that

services have been or are being provided;

      (6) To permit access to computer records relating to child abuse and neglect

investigations by physicians who are examining a child when the physician believes that there is

reasonable cause to suspect that a child may have been abused or neglected;

      (7) To the office of the department of attorney general upon the request of the attorney

general or assistant attorney general when the office is engaged in the investigation of or

prosecution of criminal conduct by another relating to the child or other children within the same

family unit;

      (8) To the department of corrections in the case of an individual who has been

transferred to the jurisdiction of that department pursuant to the provisions of § 14-1-7.3

"certification" or § 14-1-7.1 "waiver of jurisdiction"; and

      (9) To the office of the department of the attorney general upon the request of the

attorney general or assistant attorney general when the office is engaged in the investigation of or

prosecution of criminal conduct as defined in § 40-11-3.2.

      (10) To individuals employed by a state or county child welfare agency outside of Rhode

Island when the director determines that the information is needed to ensure the care, protection

and/or treatment of any child; provided, however, any records relating to allegations previously

determined to be unfounded, unsubstantiated, or not indicated shall not be disclosed.

      (11) Whenever a person previously under the supervision of the training school becomes

subject to the jurisdiction of the department of corrections as an adult offender, the director of

corrections or his or her designee shall receive, upon request, the portions of the person's training

school records limited to the escape history, disciplinary record, and juvenile classification

history.

      (12) In an administrative hearing held pursuant to § 42-35-9, the records, or exact copies

of the records, shall be delivered to the administrative hearing officer pursuant to a written

request by one of the parties, and shall be delivered to the party making the request or shall be

reviewed in camera by the administrative hearing officer for purposes of making a determination

of relevancy to the merits of the administrative matter pending before the hearing officer, as the

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hearing officer may direct. If the records or a portion are relevant to the matter, those records may

be viewed and/or copied by counsel of record, at the expense of the party requesting the records.

The records shall not be disseminated in any form beyond the parties, counsel of record and their

agents, and any experts, except as otherwise specifically authorized by the hearing officer, and

provided further that at the conclusion of the action, the records shall be sealed.

      (13) In a criminal or civil action, the records, or exact copies of the records, shall be

delivered to a court of proper jurisdiction pursuant to a subpoena duces tecum, properly issued by

one of the parties, and shall be delivered to the party issuing the subpoena or shall be reviewed in

camera by the trial justice for purposes of making a determination of relevancy to the merits of

the civil or criminal action pending before the court, as the court may direct. If the records or a

portion are relevant to the civil or criminal action, those records may be viewed and/or copied by

counsel of record, at the expense of the party requesting the records. The court shall issue a

protective order preventing dissemination of the records in any form beyond the parties, counsel

of record and their agents, and any experts, except as otherwise specifically authorized by the

court, and provided further that at the conclusion of the action, all records shall be sealed.

      (c) The director may shall disclose the findings and facts or other information about a

child abuse or neglect case as the director deems necessary in a case of child abuse or neglect

which that has resulted in a child fatality or near fatality.

     (1) Except as otherwise provided in subsection (c)(3) of this section, the data or

information which must be disclosed shall include, without limitation:

     (i) A summary of the report of abuse or neglect and a factual description of the contents

of the report;

     (ii) The date of birth and gender of the child;

     (iii) The date that the child suffered the fatality or near fatality;

     (iv) The cause of the fatality or near fatality, if such information has been determined;

     (v) Whether the department of children, youth, and families had any contact with the

child or a member of the child's family or household before the fatality or near fatality and, if so:

     (A) The frequency of any contact or communication with the child or member of the

child's family or household before the fatality or near fatality and the date on which the last

contact or communication occurred before the fatality or near fatality;

     (B) Whether the agency which provides child welfare services provided any child welfare

services to the child or to a member of the child's family or household before or at the time of the

fatality or near fatality;

     (C) Whether the agency which provides child welfare services made any referrals for

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child welfare services for the child or for a member of the child's family or household before or at

the time of the fatality or near fatality;

     (D) Whether the agency which provides child welfare services took any other action

concerning the welfare of the child before or at the time of the fatality or near fatality; and

     (E) A summary of the status of the child's case at the time of the fatality or near fatality,

including, without limitation, whether the child's case was closed by the agency which provides

child welfare services before the fatality or near fatality and, if so, the reasons why the case was

closed; and

     (vi) Whether the department of children, youth, and families, in response to the fatality or

near fatality:

     (A) Has provided or intends to provide child welfare services to the child or to a member

of the child's family or household;

     (B) Has made or intends to make a referral for child welfare services for the child or for a

member of the child's family or household; and

     (C) Has taken or intends to take any other action concerning the welfare and safety of the

child or any member of the child's family or household.

     (2) The director shall disclose the data or information, pursuant to subsection (c)(1) of

this section, within six (6) months following the date of the fatality or near fatality.

     (3) The director shall not disclose the following data or information pursuant to

subsection (c)(1) of this section:

     (i) Except as otherwise provided by law, data or information concerning the identity of

the person responsible for reporting the abuse or neglect of the child to a public agency;

     (ii) The name of the child who suffered a fatality or near fatality or the name of any

member of the family or other person who lives in the household of the child who suffered

fatality or near fatality;

     (iii) A privileged communication between an attorney and client; and

     (iv) Information that may undermine a criminal investigation or pending criminal

prosecution.

      (d) If a public panel is convened or established by the department to evaluate the extent

to which the department is discharging its child protection responsibilities, the panel or any of its

members or staff shall not disclose identifying information about a specific child protection case

nor make public any identifying information provided by the department except as may be

authorized by law. Any person who violates this subsection shall be subject to civil sanctions as

provided by law.

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      (e) If a public panel is convened or established by the department, this panel, in the

course of its evaluation, may review, but shall not investigate, any child fatality that is under the

jurisdiction of the child advocate in accordance with the provisions of § 42-73-7(2).

      (f) In the event records and information contained within DCYF records are shared with

individuals or public or private agencies as specified in subsection (b) above, any such individual

and/or public or private agency shall be advised that the shared information cannot be further

disclosed, except as specifically provided for under applicable federal and/or state law and

regulation. Any individual and/or public or private agency who violates this subsection shall be

subject to civil sanctions as provided in chapter 37.3 of title 5, and any other federal or state law

pertinent thereto.

     SECTION 2. Sections 42-73-2.1, 42-73-2.2 and 42-73-6 of the General Laws in Chapter

42-73 entitled "Child Advocate Office" are hereby amended to read as follows:

     42-73-2.1. Advisory committee established. -- There is hereby established an advisory

committee to the office of the child advocate established under § 42-73-1. The advisory

committee shall consist of nine (9) members, one attorney appointed by the Rhode Island Bar

Association; one judge or magistrate of the family court appointed by the chief judge of the

family court; one pediatrician with expertise in child and adolescent treatment or child abuse and

neglect appointed by the Rhode Island Medical Society; one psychologist with expertise in child

and adolescent treatment appointed by the Rhode Island Psychological Association; one Licensed

Independent Clinical Social Worker appointed by the Rhode Island Chapter of the National

Association of Social Workers; one psychiatrist with expertise in child and adolescent treatment

appointed by the Rhode Island Medical Society; and three (3) members, one of whom is a youth

or parent (foster or birth) formerly involved in the state child welfare system, familiar with duties

established under § 42-73-7, appointed by the child advocate. The child advocate may

temporarily appoint up to two (2) members for the purpose of reviewing child fatalities in a

particular case if the advocate determines that additional expertise would benefit the review

process for no more than six (6) months or the conclusion of said case, whichever is less. No one

shall be eligible for appointment unless he or she is a resident of this state. No member of the

advisory committee shall be a person who is a volunteer for, a board member of, or is employed

by or contractor of, any entity or agency subject to the review of, or evaluation or monitoring by

the child advocate pursuant to chapter 73 of title 42, or who lobbies on behalf of any entity or

agency subject to the review of, or evaluation or monitoring by, the child advocate pursuant to

chapter 73 of title 42. Each permanent member of the advisory committee shall serve a term of

five (5) years and may be reappointed at the conclusion of such term. All initial appointments to

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the advisory committee shall be made no later than October 1, 2014. Any vacancy in the

membership of the committee shall be filled by the appointing authority for the unexpired portion

of the term. The committee shall elect from among the members a chair and a vice-chair.

     42-73-2.2. Duties. -- It shall be the duty of the advisory committee to:

      (a) Provide advice and support to the child advocate related to the duties described in §

42-73-7. The committee's duties include, but are not limited to, the following:

      (1) Establish a regular meeting schedule and form subcommittees as may be appropriate;

      (2) Meet with the child advocate and staff to review and assess patterns of treatment and

services, policy implications, and necessary systemic improvements;

      (3) Provide an annual report on its activities and recommendations in conjunction with

the child advocate, and submit the report to the governor, the president of the senate, and the

speaker of the house of representatives, on or by December 31, 2015, and annually thereafter. ;

     (4) Review the records of selected cases of deaths of children under eighteen (18) years

of age, if:

     (i) The child dies while in the custody of or involved with an agency which provides

child welfare services, or if the child's family previously received services from such an agency;

     (ii) The death is alleged to be from abuse or neglect of the child; or

     (iii) A sibling, household member or day care provider has been the subject of a child

abuse and neglect investigation within the previous twelve (12) months, including, without

limitation, cases in which the report was unsubstantiated or the investigation is currently pending.

     (5) Assess, analyze and make recommendations regarding the cases reviewed under

subsection (a)(4) of this section, and make recommendations for improvements to laws, policies

and practices that support the safety of children and prevent future deaths of children.

      (b) The advisory committee shall be subject to the confidentiality provisions of § 42-73-

10.

     42-73-6. Annual report. -- The child advocate shall annually submit to the governor and

the general assembly, a detailed report analyzing the work of his or her office and any

recommendations resulting therefrom. , including child fatality and near fatality information and

recommendations, provided that the identity of the child shall not be included. The report shall be

posted on the office of the child advocate's website.

     SECTION 3. This act shall take effect upon passage.

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N   A C T

RELATING TO STATE AFFAIRS AND GOVERNMENT -- DEPARTMENT OF CHILDREN,

YOUTH AND FAMILIES

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     This act would provide that the director of DCYF disclose findings and facts of

investigations when there is a fatality or near fatality of a child within six months of the event. It

would also require that the director of DCYF disclose without limitation, information regarding

the age and gender of a child who suffered a fatality or near fatality, the cause and date of said

fatality or near fatality and whether the department has had contact with the child, the child's

family or household prior to the fatality or near fatality. It would also require the department to

disclose whether it will provide services to the child or child's family in response to the fatality or

near fatality.

     This act would take effect upon passage.

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