2016 -- S 2343

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LC004706

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     STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2016

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A N   A C T

RELATING TO TOWNS AND CITIES -- AWARD OF MUNICIPAL CONTRACTS

     Introduced By: Senators Pagliarini, Lombardi, and Felag

     Date Introduced: February 10, 2016

     Referred To: Senate Finance

     It is enacted by the General Assembly as follows:

     SECTION 1. Section 45-55-5 of the General Laws in Chapter 45-55 entitled "Award of

Municipal Contracts" is hereby amended to read as follows:

     45-55-5. Competitive sealed bidding. -- (a) Contracts exceeding the amount provided by

§ 45-55-9 shall be awarded by competitive bidding unless they are professional

engineering/architectural services pursuant to § 45-55-8.1 and it is determined in writing that this

method is not practicable. Factors to be considered in determining whether competitive sealed

bidding is practicable shall include whether:

      (1) Specifications can be prepared that permit award on the basis of either the lowest

qualified bid price or the lowest qualified evaluated bid price; and

      (2) The available sources, the time and place of performance, and other relevant

circumstances as are appropriate for the use of competitive sealed bidding.

      (b) The invitation for bids shall state whether award shall be made on the basis of the

lowest bid price or the lowest evaluated or responsive bid price. If the latter basis is used, the

objective measurable criteria to be utilized shall be stated in the invitation for bids, if available.

      (c) Adequate public notice of the invitation for bids shall be given a sufficient time prior

to the date stated in the notice for the opening of bids. Notice may include publication in a

newspaper of general circulation in the state as determined by the purchasing officer for the

municipality not less than seven (7) days nor more than twenty-one (21) days before the date set

for opening of the bids. The purchasing officer may make a written determination that the twenty-

one (21) day limitation needs to be waived. The written determination shall state the reason why

the twenty-one (21) day limitation is being waived and shall state the number of days, giving a

minimum and maximum, before the date set for the opening of bids when public notice is to be

given.

      (d) Bids shall be opened publicly in full view of the public at the time and place

designated in the invitation for bids. Each bid, together with the name of the bidder, shall be

recorded and an abstract made available for public inspection. Subsequent to the awarding of the

bid, all documents pertinent to the awarding of the bid shall be made available and open to public

inspection and retained in the bid file.

      (e) The contract shall be awarded with reasonable promptness by written notice to the

responsive and responsible bidder whose bid is either the lowest bid price, or lowest evaluated or

responsive bid price. Excepting, a contract for services or products less than or equal to five

hundred thousand dollars ($500,000), may be awarded to a bidder with an office or facility

located within the municipality offering the bid, providing the bidder is current on all local tax

levies and assessments, and providing the bid is within ten percent (10%) of the lowest bid price

or lowest evaluated or responsive bid price, and the bidder is willing to match the lowest bid price

or lowest evaluated or responsive bid price and terms.

      (f) Correction or withdrawal of bids may be allowed only to the extent permitted by

regulations issued by the purchasing officer.

     SECTION 2. This act shall take effect upon passage.

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N   A C T

RELATING TO TOWNS AND CITIES -- AWARD OF MUNICIPAL CONTRACTS

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     This act would allow municipalities to award sealed bids for contracts for services or

products in an amount less than five hundred thousand dollars ($500,000) to a business located

within its municipality if the business is current on all tax levies, its bid is within ten percent

(10%) of the lowest bid and it is willing to match the lowest bid.

     This act would take effect upon passage.

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LC004706

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