2017 -- H 5418

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LC000202

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     STATE OF RHODE ISLAND

IN GENERAL ASSEMBLY

JANUARY SESSION, A.D. 2017

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A N   A C T

RELATING TO PUBLIC RECORDS -- PUBLICATION OF MUNICIPAL AND OTHER

PUBLIC BUDGETS IN DIGITAL FORM

     

     Introduced By: Representatives Solomon, Coughlin, Johnston, Marshall, and Costantino

     Date Introduced: February 08, 2017

     Referred To: House Judiciary

     It is enacted by the General Assembly as follows:

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     SECTION 1. Section 38-3-5 of the General Laws in Chapter 38-3 entitled "Public

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Records Administration" is hereby amended to read as follows:

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     38-3-5. Duties of program.

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     It shall be the duty and responsibility of the public records administration program to:

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     (1) Establish and administer a public records management program, including the

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operation of a record center or centers, and appoint a director who will apply efficient and

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economical management methods relating to the creation, utilization, maintenance, retention,

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preservation, and disposal of records.

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     (2) Analyze, develop, establish, and coordinate standards, procedures, and techniques of

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record making and record keeping.

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     (3) Insure the maintenance and security of records which are deemed appropriate for

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preservation.

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     (4) Institute and maintain a training and information program in all phases of records

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management to bring to the attention of all agencies approved and current practices, methods,

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procedures, and devices for the efficient and economical management of records.

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     (5) Make available a centralized program of microfilming for the benefit of all agencies.

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     (6) Make continuous surveys of record keeping operations.

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     (7) Recommend improvements in current records management practices, including the

 

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use of space, equipment, supplies, and personnel in creating, maintaining, and servicing records.

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     (8) (i) Establish and maintain a program, in cooperation with each agency, for the

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selection and protection of public records considered essential to the operation of government and

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to the protection of the rights and privileges of citizens.

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     (ii) Make or to have made duplicates of essential records, or to designate existing record

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copies as essential records to be protected in the place and manner of safekeeping as prescribed

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by the program.

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     (iii) The duplicate of any record made pursuant to this chapter shall have the same force

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and effect for all purposes as the original record. A transcript, exemplification, or certified copy

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of the duplicate shall be deemed, for all purposes, to be the original record.

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     (9) The administration shall make available, as soon after publication as possible, in a

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commonly used digital format such as portable document format "PDF", the budget of each

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public entity which submits to the public a formal budget document. Access to the documents

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shall be through the internet facilities of the secretary of state.

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     SECTION 2. This act shall take effect upon passage.

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EXPLANATION

BY THE LEGISLATIVE COUNCIL

OF

A N   A C T

RELATING TO PUBLIC RECORDS -- PUBLICATION OF MUNICIPAL AND OTHER

PUBLIC BUDGETS IN DIGITAL FORM

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     This act would make public entity budgets available in digital form through the secretary

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of state.

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     This act would take effect upon passage.

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