2007 -- S 0575 SUBSTITUTE A
A N A C T
STATE AFFAIRS AND GOVERNMENT - STATE ARCHIVES
Introduced By: Senator Daniel J. Issa
Date Introduced: February 15, 2007
It is enacted by the General Assembly as follows:
SECTION 1. Section 42-8.1-20 of the General Laws in Chapter 42-8.1 entitled "State
Archives" is hereby amended to read as follows:
42-8.1-20. Rhode Island Historical Records Trust established. -- (a) There is hereby
established a special fund to be known as the Rhode Island Historical Records Trust (hereinafter
(b) There is hereby imposed an additional assessment of
two dollars ($2.00)
($4.00) for every instrument filed for recording pursuant to sections 33-22-21 and 34-13-7.
(c) On the first of every month, the municipal clerk shall transmit to the State Archives
half three dollars ($3.00) of
the additional assessment collected under subsection (b) of this
for deposit in the Rhode Island Historical Records Trust. The remaining
dollar ($1.00) of each such additional assessment shall remain with the local government and be
deposited in a local Historical Records Trust.
(d) All monies retained by a local government shall be placed in a Historical Record
Trust Fund maintained by the local government. The expenditure of these monies shall be
restricted solely to the preservation of public records of historical value maintained by the
municipal clerk or by a municipal archives.
(e) Use of these funds by the State Archives shall be for the development and ongoing
maintenance of a full-time local government records management program component and the
state archives and records program. Such program shall be responsible for providing aid, advice,
and assistance to all local governments of this State concerning the proper management and
preservation of the public records in their custody or care, as required by other provisions of
statute. Funds shall be expended to support administrative and other costs associated with the
provision of consultative and technical services including, but not limited to, educational
programming, micrographics services, and ongoing storage and preservation of local government
(f) All monies received by the General Treasurer and other moneys appropriated or
received for the purposes stated in subsection (b) above shall be deposited in a restricted account
which shall be administered by the State Archives.
(g) Each year the State Archives shall review and make recommendations on a proposed
operational and expenditure plan for the RI Historical Records Trust.
SECTION 2. This act shall take effect upon passage.