Chapter 462

2008 -- S 2940 SUBSTITUTE A AS AMENDED

Enacted 07/05/08

A N A C T

RELATING TO PUBLIC PROPERTY AND WORKS -- ACQUISITION OF LAND

Introduced By: Senators Connors, Moura, DaPonte, Lenihan, and Ciccone

Date Introduced: April 09, 2008

It is enacted by the General Assembly as follows:

     SECTION 1. Section 37-6-30 of the General Laws in Chapter 37-6 entitled "Acquisition

of Land" is hereby amended to read as follows:

37-6-30. Registry of leases. – (a) The state properties committee chief purchasing officer

as defined in subsection 37-2-7(3) shall cause to be established a registry of leases which shall be

indexed and copies shall be kept of all leases entered into by the state or any of its agencies. shall

be kept. Each state agency The state and any department, board, bureau, commission, officer, or

agency of the state entering into a lease agreement shall be required to forthwith file submit a

copy of the lease with to the chief purchasing officer for inclusion in the registry of leases no later

than three (3) business days after execution of the lease. Leases shall be indexed The registry

shall index leases by property location, and name and address of lessor and lessee, date of

execution, and date of expiration. The registry shall contain certificates of compliance issued by

all public corporations and quasi-public agencies that have fulfilled the requirements of

subsection (c) herein. All leases entered into the registry on or after July 1, 2008 shall remain in

the registry for five (5) years subsequent to the date of expiration of the lease. The chief

purchasing officer shall maintain the registry of leases and copies of the registry and all leases

and certificates of compliance contained therein shall be made available for public inspection.

The chief purchasing officer shall post on the division's website the registry of leases and each

lease contained therein no later than three (3) business days after receipt of each lease.

(b) The chief purchasing officer shall electronically transmit the registry of leases and

certificates of compliance to the secretary of state for posting online, in accordance with rules and

regulations which shall be promulgated by the secretary of state. Thereafter, the chief purchasing

officer shall electronically transmit to the secretary of state for posting online, each lease and

certificate of compliance described in subsection (a) no later than three (3) business days after

receipt of the lease. This requirement of electronic transmission of the registry of leases and

subsequently executed leases and certificates of compliance with the secretary of state shall take

effect on January 1, 2009.

(c) Notwithstanding any other provision to the contrary, including any provision

exempting any entity from the requirements of this chapter, all public corporations as defined in

subsection 34-20-5(4) and quasi-public agencies shall cause to be established a registry of all its

leases which shall be indexed, and copies shall be kept of all such leases. Each public corporation

or quasi-public agency shall maintain a registry of its leases and copies of the registry and all

leases contained therein shall be made available for public inspection. The public corporation or

quasi-public agency shall post on it's website the registry of leases and each lease contained

therein no later than three (3) business days after execution of each lease. The registry shall index

leases by property location, name and address of lessor and lessee, date of execution, and date of

expiration. All leases entered into the registry on or after July 1, 2008 shall remain in the registry

for five (5) years subsequent to the date of expiration. The public corporation or quasi-public

agency shall electronically transmit the registry of leases to the secretary of state for posting

online, in accordance with rules and regulations which shall be promulgated by the secretary of

state. Thereafter, the public corporation or quasi-public agency shall electronically transmit to the

secretary of state for posting online, each lease described herein no later than three (3) business

days after the execution of the lease. Once the electronic transmission has been completed, the

public corporation or quasi-public agency shall issue no later than three (3) business days after

the execution of the lease a certificate stating its compliance with the requirements of this

subsection to the chief purchasing officer. This requirement of electronic transmission of the

registry of leases and subsequently executed leases with the secretary of state shall take effect on

January 1, 2009.

(d) The secretary of state shall maintain, on the agency's website, an online database of

leases and certificates of compliance required by this chapter. The online database shall be

organized to promote transparency and be easily accessible to the public. The online database

shall be searchable by property, location, name and address of lessor and lessee, date of

execution, and date of expiration.

     SECTION 2. This act shall take effect upon passage.

=======

LC02382/SUB A/2

=======