TITLE 35
Public Finance

CHAPTER 35-6
Accounts and Control

SECTION 35-6-1


   § 35-6-1  Controller – Duties in general. – (a) Within the department of administration there shall be a controller who shall be appointed by the director of administration pursuant to chapter 4 of title 36. The controller shall be responsible for accounting and expenditure control and shall be required to:

   (1) Administer a comprehensive accounting and recording system which will classify the transactions of the state departments and agencies in accordance with the budget plan;

   (2) Maintain control accounts for all supplies, materials, and equipment for all departments and agencies except as otherwise provided by law;

   (3) Prescribe a financial, accounting, and cost accounting system for state departments and agencies;

   (4) Preaudit all state receipts and expenditures;

   (5) Prepare financial statements required by the several departments and agencies, by the governor, or by the general assembly;

   (6) Approve the orders drawn on the general treasurer; provided, that the preaudit of all expenditures under authority of the legislative department and the judicial department by the state controller shall be purely ministerial, concerned only with the legality of the expenditure and availability of the funds, and in no event shall the state controller interpose his or her judgment regarding the wisdom or expediency of any item or items of expenditure;

   (7) Prepare and timely file, on behalf of the state, any and all reports required by the United States, including, but not limited to, the internal revenue service, or required by any department or agency of the state, with respect to the state payroll; and

   (8) Prepare a preliminary closing statement for each fiscal year. The controller shall forward the statement to the chairpersons of the house finance committee and the senate finance committee, with copies to the house fiscal advisor and the senate fiscal and policy advisor, by September 1 following the fiscal year ending the prior June 30 or thirty (30) days after enactment of the appropriations act, whichever is later. The report shall include but is not limited to:

   (i) A report of all revenues received by the state in the completed fiscal year, together with the estimates adopted for that year as contained in the final enacted budget, and together with all deviations between estimated revenues and actual collections. The report shall also include cash collections and accrual adjustments;

   (ii) A comparison of actual expenditures with each of the actual appropriations, including supplemental appropriations and other adjustments provided for in the Rhode Island General Laws;

   (iii) A statement of the opening and closing surplus in the general revenue account; and

   (iv) A statement of the opening surplus, activity, and closing surplus in the state budget reserve and cash stabilization account and the state bond capital fund.

   (b) The controller shall provide supporting information on revenues, expenditures, capital projects, and debt service upon request of the house finance committee chairperson, senate finance committee chairperson, house fiscal advisor, or senate fiscal and policy advisor.

   (c) Upon issuance of the audited annual financial statement, the controller shall provide a report of the differences between the preliminary financial report and the final report as contained in the audited annual financial statement.

   (d) Upon issuance of the audited financial statement, the controller shall transfer all general revenues received in the completed fiscal year net of transfer to the state budget reserve and cash stabilization account as required by § 35-3-20 in excess of those estimates adopted for that year as contained in the final enacted budget to the employees' retirement system of the state of Rhode Island as defined in § 36-8-2.

   (e) The controller shall create a special fund not part of the general fund and shall deposit amounts equivalent to all deferred contributions under this act into that fund. Any amounts remaining in the fund on June 15, 2010, shall be transferred to the general treasurer who shall transfer such amounts into the retirement system as appropriate.

History of Section.
(P.L. 1939, ch. 660, § 65; impl. am. P.L. 1951, ch. 2727, art. 1, § 3; impl. am. P.L. 1952, ch. 2975, § 14; G.L. 1956, § 35-6-1; P.L. 1968, ch. 99, § 2; P.L. 1986, ch. 287, art. 23, § 1; P.L. 1990, ch. 247, § 1; P.L. 1996, ch. 100, art. 10, § 6; P.L. 2004, ch. 595, art. 45, § 6; P.L. 2007, ch. 73, art. 8, § 2; P.L. 2009, ch. 5, art. 10, § 6; P.L. 2009, ch. 68, art. 7, § 12; P.L. 2010, ch. 9, § 5; P.L. 2010, ch. 10, § 5.)